Party Time in the Megalong

Party Time in the Megalong

The Tasting Barn

The venue and the costs are calculated on a dry hire base rate,

which includes the use of the barn, the kitchen, bump in and bump out.

Venue Hire Evening Function $2250*

(*no catering nor alcohol included)

4 hours allowed from 6pm to 10pm

Day Function $1900*

4 hours allowed from 11am to 4pm

(*no catering nor alcohol included)

Property Hire (Ceremony/ Marquee/Open fields etc) $2000 per day

Event Hire Inclusions:

Room: 4 hours allowed

Caterers: 2 BBQs, Prep benches,

Fridges, Ice maker, Combi Oven, Dishwasher

Day Prior: 2 hours allowed for setting up (incl kitchen)

Tables & chairs within the Tasting Room is included.

* Gas for heaters will be charged $35 per bottle

(Other Chairs and Props must be hired separately)

External vendors estimate of their costs:

Spit Roast Catering range from approx $35 pp

Beverages range from approx $25 pp

Juke Box $200

Table Settings are available for hire

Accommodation

Guesthouse 4 rooms available $80pp $160

Getaway Lodge $35pp (no bed linen incl) fr $300

Glamping Tents fully fitted out (4 tents)$160pp $320

DIY Camping $25 pp

Terms and Conditions: Party Event

Booking and confirmation:

To confirm your booking we require a written confirmation and a deposit of 25% of the cost.

Cancellation:

We share your disappointment should you be unable to proceed with your event.

Full payment will be required for cancellations made within 7 days of your event based on the minimum numbers quoted.

Cancellation within 14 to 8 days of your event will incur a 50% cancellation fee based on the minimum numbers quoted.

Any cancellations made 15–60 days from the event date will forfeit the deposit amount.

Cancellation made more than 61 days from the event will receive a refund of the deposit less a $300.00 administration fee.

Guest Numbers :

Numbers of people expected on the should be advised at the prior to the function.

Final payment:
This will form the basis of your account, and full payment is required at this time.
Payment methods available are cash, bank deposit or credit card

Changed circumstances or events:

Megalong Valley Farm will not be responsible for any costs or compensation due to changed circumstances affecting the venue or cancellation of your booking (e.g. public events, natural disasters or weather).

Setup and rehearsal:

We are pleased to facilitate any setup. However, the time required for this must be coordinated with our normal farm activity. Please phone us 48 hours ahead.

Damages:

As the client you are responsible for any loss or damage sustained as a result of your event that is considered by management as being beyond normal wear and tear. The client is also responsible for any damage sustained as a result of outside contractors or agents engaged for the purpose of your event before, during and after it.

Loss of property:

Megalong Valley Farm and its employees, contractors or agents will not accept any responsibility for the damage or loss of property left on the premises prior, during or after the event. This responsibility lies solely with the client.

Client responsibility:

As the client it is your responsibility to inform all relevant persons involved in the event of the above terms and conditions and their meaning.

Responsible serving of alcohol:

Megalong Valley Farm reserve the right to instruct stop the serving alcohol to any guests that appear intoxicated and disruptive.

Pricing:

Prices quoted are valid until 31 December 2023. Pricing for your event will be confirmed at the time of enquiry and provided in writing. Surcharges may be imposed on public holidays, special events and days of closure.

Allow around 5% CPI increase in prices for events after 31st Dec 2023